Business Operations Specialist

Build the future, spark innovation and align your career with purpose.

McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we’re building a thriving planet.

Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. We’re making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:

• renewables and energy services
• engineering and design
• construction and facility services

To get where we’re going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?

The Opportunity with McKinstry

We are adding a Business Operations Specialist to our growing ActiveOps division in Tampa, FL to provide excellent administrative support.  You will be an essential member of a warm and welcoming team, making everything run like clockwork. Additional responsibilities include:

Business Operations

• Coordinate the foundational activities for business operations including project administration, resource management, and support for onboarding and team meetings.
  • Deliver ad hoc project support tasks like project set-up and change order processing in an efficient and accurate way
  • Manage monthly administrative activities like billing and job closeout to ensure healthy projects and happy project teams
  • Coordinate and connect team members via a regular cadence of team events, lunch and learns, and special team building events
  •  Schedule, lead and/or coordinate meetings, documenting action items as needed

Data & Information Management

• Organize and distribute information to make people’s work-lives better.
  • Maintain current process information via SharePoint and update other operational documentation to ensure the team has the latest information at all times
  • Provide technology troubleshooting to team members on common software challenges, and working with technology experts to resolve more challenging issues
  • Research and compile information project information to help teams solve problems

 Communication & Relationships

• Develop and maintain professional internal relationships, providing a high level of customer service across teams, departments and geographies.
  • Write clear and helpful business communications to help department meet its objectives, including emails and “how to” documentation
  • Teach and coach team members on department expectations and best practices
  • Participate in purposeful outreach and connection across departments and regions. May participate in cross-departmental and corporate committees and teams.

What You Need to Succeed at McKinsty

• Passion for architecture, engineering, accounting, consulting, or other professional services industry
• Strong attention to detail, time management and organizational skills.
• Proven ability to learn quickly and build strong relationships.
• Experience with business financials (e.g. billing) and data management preferred
• Proficient with Microsoft products, including Word, Excel, PowerPoint, and Outlook required.
• Substantial experience with Excel and some experience with SharePoint preferred.

PeopleFirst Benefits

When it comes to the basics, we have you covered:

• Competitive pay
• 401(k) with employer match and profit-sharing plan
• Paid time off and holidays
• Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums

People come first at McKinstry, and we go beyond the basic benefits with:

• Family formation benefits, including adoption and IVF assistance
• Up to 16 weeks paid parental leave
• Transgender inclusive benefits
• Commuter benefits
• Pet insurance
• “Building Good” paid community service time
• Learning and advancement opportunities via McKinstry University
• McKinstry Moves onsite gyms or reimbursement for remote workers

See benefit plan documents for complete details.

If you’re driven by our vision to build a thriving planet together, McKinstry is the place to build your career.

The pay range for this position is $19.30- $29.25 per hour; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This is a non-exempt role and will be paid hourly. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. Base pay information is based on market location.

The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity. 

McKinstry is a drug-free workplace. Employment is contingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks.

Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role.

#LI-IF1